Generative AI Policies

BIM PANGURIPAN: Journal on Society, Civilization, & Human Empowerment recognizes that Generative Artificial Intelligence (Generative AI) technologies can support authors, editors, reviewers, and other participants in the scholarly communication process. Generative AI may assist with language improvement, idea organization, coding, data processing, translation, visualization, and other legitimate academic tasks.

However, the use of Generative AI must not compromise academic integrity, originality, transparency, confidentiality, authorship, community rights, or the reliability of published information.

BIM Panguripan therefore permits responsible use of Generative AI while maintaining human responsibility, transparency, accountability, and ethical community engagement as fundamental principles.

1. General Principles

Generative AI tools may be used as supporting tools in manuscript preparation and scholarly activities, provided that:

  • Human authors remain fully responsible for the content and integrity of the manuscript.

  • AI-generated or AI-assisted content is critically reviewed and verified by the authors.

  • The use of Generative AI does not result in plagiarism, fabrication, falsification, or misrepresentation.

  • Confidential, personal, sensitive, or identifiable community information is not improperly submitted to external AI systems.

  • Generative AI is not listed as an author or co-author.

  • Authors remain responsible for obtaining appropriate permissions, consent, and ethical approvals.

  • The use of AI does not replace meaningful human participation in community service activities or professional judgment.

The use of Generative AI should support scholarly work rather than replace the intellectual and ethical responsibilities of the authors.

2. Permitted Uses of Generative AI

Authors may use Generative AI tools for legitimate supporting purposes, including:

  • Improving grammar, spelling, punctuation, and academic language;

  • Improving clarity, readability, and organization of author-written text;

  • Translating text between languages;

  • Assisting with brainstorming or developing research and community service ideas;

  • Assisting with manuscript structure and outline development;

  • Supporting programming or code development;

  • Assisting with data-processing workflows;

  • Supporting visualization or presentation development;

  • Assisting with literature-search strategies or keyword development;

  • Generating preliminary drafts that are subsequently critically reviewed and substantially verified by the authors.

Authors remain responsible for checking all AI-assisted content before submission.

3. Human Responsibility and Accountability

Generative AI cannot assume authorship or responsibility for a published article.

The human authors are fully responsible for:

  • The accuracy of all statements;

  • The validity of methods and procedures;

  • The authenticity of data;

  • The interpretation of results;

  • The originality of the manuscript;

  • The accuracy of citations and references;

  • The ethical treatment of community participants;

  • The appropriate use of photographs, images, and other media;

  • Compliance with applicable ethical, legal, and institutional requirements.

Authors must carefully verify AI-generated information because Generative AI systems may produce inaccurate, incomplete, outdated, biased, or fabricated information, including incorrect citations and references.

4. Disclosure of Generative AI Use

Authors should transparently disclose substantive use of Generative AI in manuscript preparation.

Disclosure is particularly expected when Generative AI has been used to:

  • Generate substantial portions of manuscript text;

  • Generate or substantially modify images, figures, illustrations, or other publication materials;

  • Generate computer code or analytical procedures that materially contribute to the work;

  • Analyze, transform, summarize, or interpret information in a way that materially affects the manuscript;

  • Perform other substantive tasks that could influence the content or presentation of the article.

Routine use of basic spelling, grammar, or formatting assistance does not normally require a detailed disclosure.

Where disclosure is required, authors should provide a statement identifying:

  1. The Generative AI tool or system used;

  2. The purpose of its use;

  3. The stage of manuscript preparation in which it was used;

  4. The extent to which AI-assisted output was incorporated into the manuscript;

  5. Confirmation that the authors reviewed and verified the resulting content.

A suitable disclosure statement may be included in the Acknowledgements or another appropriate section of the manuscript.

Example Disclosure

Generative AI Disclosure: During the preparation of this manuscript, the authors used [name of AI tool] to assist with [language editing/translation/outline development/code assistance/etc.]. All AI-assisted content was reviewed, verified, and revised by the authors, who remain fully responsible for the accuracy, originality, interpretation, and integrity of the published work.

5. Generative AI and Authorship

Generative AI tools, including large language models and AI writing assistants, must not be listed as authors or co-authors.

Authorship requires human accountability for the work and the ability to take responsibility for the manuscript and respond to questions concerning its content.

AI tools may assist authors, but they cannot assume responsibility for:

  • Ethical conduct of the community service program;

  • Accuracy of reported outcomes;

  • Interpretation of evidence;

  • Disclosure of conflicts of interest;

  • Approval of the final manuscript;

  • Post-publication corrections or responses.

Any individual who uses AI tools remains responsible for the content produced or incorporated through those tools.

6. Accuracy, Verification, and Hallucination

Authors must independently verify information generated by AI systems.

Particular attention should be given to:

  • Scientific facts;

  • Statistical information;

  • Community characteristics;

  • Policy or regulatory information;

  • Technical specifications;

  • Citations and bibliographic references;

  • Quotations;

  • Names, affiliations, and institutional information;

  • Numerical results;

  • Descriptions of community activities;

  • Claims concerning program outcomes or impact.

AI-generated references must not be cited unless the authors have independently verified that the cited source exists and actually supports the statement.

Fabricated references, invented quotations, false data, or unsupported claims generated by AI are treated in the same manner as other forms of inaccurate or fabricated content.

7. Generative AI and Originality

The use of Generative AI does not remove the requirement that manuscripts be original.

Authors must not use Generative AI to:

  • Reproduce another author's work without appropriate attribution;

  • Conceal plagiarism;

  • Paraphrase copied material in order to evade similarity detection;

  • Generate false citations;

  • Manufacture research findings;

  • Create fictional participants or community activities;

  • Misrepresent program implementation or outcomes;

  • Circumvent editorial or peer-review procedures.

AI-assisted paraphrasing remains subject to the journal's plagiarism and originality requirements.

8. Generative AI and Community Data

Because BIM Panguripan publishes articles involving communities and beneficiaries, authors must exercise particular caution when using Generative AI with community-related information.

Authors should not upload confidential, sensitive, or personally identifiable information about community participants into external Generative AI systems unless such use is explicitly authorized, ethically appropriate, and consistent with applicable privacy requirements.

This includes, where applicable:

  • Names and contact information;

  • Identification numbers;

  • Health information;

  • Financial information;

  • Private interviews;

  • Confidential testimonials;

  • Unpublished community records;

  • Identifiable photographs;

  • Sensitive cultural information;

  • Location information that could expose vulnerable individuals or communities.

Authors should anonymize or de-identify information whenever possible.

The responsibility for protecting community privacy remains with the authors, regardless of the AI system used.

9. Generative AI and Images or Other Media

AI-generated or substantially AI-modified images, illustrations, photographs, diagrams, videos, or other media must be used transparently and responsibly.

Authors must not present an AI-generated image as authentic photographic evidence of a community service activity.

For example, an AI-generated image must not be presented as evidence that:

  • A training activity actually occurred;

  • A particular community participated in an activity;

  • A technology was implemented in a particular location;

  • A product or outcome was physically produced;

  • A documented event occurred.

When AI-generated or substantially AI-modified visual material is included as part of the article, authors should disclose its use and clearly distinguish illustrative material from documentary evidence.

Images involving identifiable community participants must comply with the journal's requirements concerning consent, privacy, and ethical use of images.

10. Generative AI in Data Analysis and Research Workflows

Generative AI may be used to assist with coding, data processing, statistical workflow development, or other computational tasks.

However:

  • Authors remain responsible for the correctness of the code and analytical procedures.

  • AI-generated code must be reviewed and tested.

  • Analytical results must be independently validated.

  • AI must not be used to fabricate or alter data.

  • AI-assisted analysis must not be selectively manipulated to produce preferred outcomes.

  • Important methodological decisions should be documented and reproducible where appropriate.

The use of AI does not reduce the requirement to provide sufficient methodological information for readers to understand and, where applicable, reproduce the community service evaluation.

11. Generative AI and Citations

Authors must independently verify all citations suggested or generated by AI systems.

Authors should ensure that:

  • Every cited source actually exists;

  • The source contains the information attributed to it;

  • The citation accurately represents the original source;

  • Bibliographic information is complete and correct;

  • AI-generated references are not fabricated.

Generative AI should not be treated as a substitute for consulting the original scholarly source.

12. Generative AI and Peer Review

Reviewers must not upload confidential manuscripts, unpublished data, reviewer comments, or other protected editorial materials into Generative AI systems unless explicitly authorized by the journal and consistent with applicable confidentiality requirements.

Reviewers must maintain the confidentiality of submitted manuscripts.

Generative AI may not be used to replace the reviewer's independent scholarly judgment.

If AI tools are used as supporting tools during peer review, reviewers remain responsible for:

  • The accuracy of their review;

  • The confidentiality of manuscript content;

  • The originality of their assessment;

  • The fairness and professionalism of their comments;

  • Avoiding disclosure of unpublished information.

13. Generative AI and Editorial Responsibilities

Editors and editorial staff should maintain the confidentiality of manuscripts and unpublished information.

Editorial personnel should not enter confidential manuscript content, reviewer reports, author information, or other protected editorial materials into external Generative AI systems unless such use is authorized and appropriate safeguards are in place.

AI tools may support administrative or language-related tasks, but editorial decisions remain the responsibility of human editors.

Editorial decisions must not be delegated entirely to an automated Generative AI system.

14. Generative AI and Ethical Community Engagement

Generative AI should be used in ways that support, rather than undermine, the principles of community empowerment.

Authors should consider potential risks related to:

  • Bias and discrimination;

  • Cultural misrepresentation;

  • Stereotyping of communities;

  • Linguistic or cultural exclusion;

  • Privacy;

  • Digital inequality;

  • Unequal access to AI technologies;

  • Misrepresentation of local knowledge;

  • Environmental or social consequences of technology.

Where Generative AI is part of the community service intervention itself, authors should explain its role, intended benefit, limitations, and relevant risks.

Authors should also describe meaningful human oversight where AI is used to support decisions affecting community members.

15. Generative AI, Local Wisdom, and Cultural Knowledge

BIM Panguripan recognizes the importance of local wisdom, cultural values, and community knowledge.

Authors should exercise particular care when using Generative AI to process or generate content involving:

  • Local traditions;

  • Indigenous or community knowledge;

  • Religious or spiritual practices;

  • Cultural heritage;

  • Local languages;

  • Community narratives;

  • Traditional practices.

AI-generated representations should not be presented as authoritative representations of a community's culture without appropriate human verification and, where relevant, community consultation.

Authors should avoid using Generative AI in ways that appropriate, distort, commodify, or misrepresent community knowledge.

16. Undisclosed or Misleading AI Use

Failure to disclose substantive Generative AI use may be considered a transparency or publication-integrity issue when the undisclosed use materially affects the manuscript.

The journal may request clarification regarding the use of AI during editorial assessment or after publication.

If AI-assisted content is subsequently found to contain serious inaccuracies, fabricated information, plagiarism, ethical violations, or other forms of misconduct, the journal may take appropriate editorial action in accordance with its Ethics and Malpractice Statement.

Possible actions may include:

  • Request for clarification;

  • Correction;

  • Revision;

  • Expression of concern;

  • Rejection;

  • Retraction;

  • Further investigation where appropriate.

17. Generative AI Detection

BIM Panguripan does not consider AI-detection software alone to be definitive evidence of inappropriate AI use.

AI-detection results may be unreliable and should not, by themselves, determine whether a manuscript has violated this policy.

The journal may instead consider:

  • Author disclosure;

  • Manuscript content;

  • Citation accuracy;

  • Evidence of fabrication or falsification;

  • Similarity or plagiarism results;

  • Methodological consistency;

  • Editorial or reviewer concerns;

  • Other relevant evidence.

The primary responsibility for transparent and ethical AI use rests with the authors and other participants in the publication process.

18. Post-Publication AI Concerns

If a published article is found to contain materially misleading AI-generated content, fabricated references, fabricated data, undisclosed substantive AI use, or other significant problems, BIM Panguripan may investigate the matter.

Corrective action will depend on the nature and significance of the issue and may include correction, expression of concern, or retraction.

Authors are expected to cooperate with the Editorial Team in resolving such concerns.

19. Final Responsibility

Generative AI is considered a supporting technology, not a substitute for human scholarly responsibility.

The use of Generative AI must remain consistent with the principles of:

  • Academic integrity;

  • Transparency;

  • Human accountability;

  • Originality;

  • Accuracy;

  • Confidentiality;

  • Community dignity and privacy;

  • Respect for local wisdom and cultural values;

  • Responsible technology use;

  • Ethical community engagement.

By submitting a manuscript to BIM Panguripan, authors confirm that they remain fully responsible for the content, integrity, originality, ethical compliance, and accuracy of their work, regardless of whether Generative AI tools were used during its preparation.

BIM Panguripan reserves the right to request clarification concerning the use of Generative AI when necessary to protect the integrity of the scholarly record and the communities represented in published articles.